The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Cayman Islands based Administrative Assistant to our Mailroom team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

Reporting to the Mailroom Supervisor, the Administrative Assistant will be responsible for the sorting and packaging of all incoming mail for entities where Maples and Calder is the Registered Office. Delivering/collecting documents to/from Maples and Calder internally and to/from various government departments as well as the private sectors. Keep record of all mail received to be able to identify date of receipt and whom it came from.

Primary responsibilities are to:

• Collating and sorting of all incoming mail and documents for entities where Maples and Calder is the Registered Office
• Collection/delivery of documents to/from various government departments and private companies
• Distribute all mail to appropriate staff or departments
• Collection of mail from the Post Office
• Check mail trays on all floors
• Maintain record of incoming mail
• Monitor incoming faxes and forward to relevant staff
• Assist with preparation of documents for weekly couriers to foreign offices
• Assist with preparation of by-hand document
• Provide assistance to other departments (Office Services, File Management, Mailroom) during staff shortages or projects
• Assist with shredding when called upon
• Provide assistance for all planned or unexpected emergencies
• Update job knowledge by participating in educational and training opportunities
• Act in accordance with legal, regulatory and internal risk management requirements, including ensuring compliance with policies and procedures
• Manage sensitive and confidential matters and protecting the security of information, data and files

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards, the ideal candidate possesses the following:

• Working knowledge of administrative procedures, good computer skills, ability to manage administrative processes and procedures
• Good communication skills that display a good level of English, spelling and grammar
• Strong organisation and interpersonal skills
• Great attention to detail with high level of accuracy
• Good understanding of Microsoft Word, Excel and Outlook
• Ability to work cooperatively and effectively with others to enhance great teamwork
• Ability to multi-task and develop a plan to complete projects within deadlines
• Strong attention to detail with the ability to handle multiple projects simultaneously

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.